Payroll and HR services
Everything that ends up on a payslip, and the paperwork behind it. Pick the full service or only the parts you need.
What we look after
Each service below produces lines on your employees’ payslips. The strip on the right shows which ones.
Pay runs
Weekly, two-weekly or monthly. We work out hours, overtime, shift premiums and holiday pay from your timesheet or rota export, and send payslips to every employee.
Basic pay
Overtime
Holiday pay
Gross pay
Tax filings
Federal and state withholding every pay run, payroll tax payments and the quarterly and annual returns, filed by their due dates.
Federal income tax
State income tax
Social Security
Medicare
Pensions and benefits
Enrolment, 401(k) and health plan deductions, and the contribution files sent to each provider after payday.
401(k)
Health plan
Leave and absence
Vacation and sick balances kept up to date, leave requests approved by managers, and leave pay worked into the pay run.
Vacation left
Sick leave left
Holiday pay
Records and HR support
Offer letters, contracts, the employee handbook and personnel files, plus an HR advice line for the day-to-day questions.
Employee
Job
Pay rate
The monthly pay run, day by day
A monthly payroll follows the same five dates every month. Weekly and two-weekly payrolls follow the same steps over four working days.
18
Send hours and changes
Timesheets, new starters, leavers, pay rises and approved leave.
21
We run the draft
You get a summary: totals, every change since last month, anything that looks unusual.
23
You approve
Reply to the email or approve in the portal. Late changes still go in today.
24
Payment file sent
Net pay goes to your bank as one file; payslips are emailed to staff on payday morning.
26
Payday
Money in accounts. Taxes and benefit contributions follow, each by its due date.
Days of the month for a sample client paid on the 26th. Your dates follow your payday.
What you send us
Two short lists. Your payroll specialist sends a reminder three days before the cut-off.
For a new employee
- Signed offer letter or contract
- Tax withholding form
- Bank details for direct deposit
- Start date, pay rate and hours
- Benefit choices
For each pay run
- Hours or a rota export
- Overtime and shift premiums
- Starters, leavers and pay changes
- Approved leave and sick days
- Bonuses or commission
HR paperwork, ready when you need it
Most HR questions in a small company are the same ten questions. We answer them, prepare the documents and keep the files, and you make the decisions.
- Offer letters, contracts and contract changes
- An employee handbook written for your company
- Absence and return-to-work notes
- Letters and notes prepared for difficult meetings
- New-starter and leaver checklists
We prepare documents and explain the usual practice. For a legal opinion we refer you to an employment lawyer.
Hand over the next pay run
Tell us how many people you pay and how often. You get a fixed monthly quote and the date of the first pay run we could take on.