Moving from paper
Keep the paper rota on the wall for a week while everyone gets used to the app.
From the paper rota to every phone
What changes in the first week, side by side.
On paper or in a spreadsheet
In Rotaline
The rota is a photo in the group chat.
Each person sees only their own shifts, in the app and by text.
A swap means three messages and a crossed-out name.
A swap is offered, taken and approved in the app; the rota updates for everyone.
Hours are added up from the signing-in book on pay day.
Clock-in times are already on the timesheet; you approve them.
Nobody knows the wage cost until the payroll run.
The planner shows hours and wage cost per day while you plan.
Your first week
Most teams move over in five working days, alongside the paper rota (sample).
1
Monday: import your staff
Upload the spreadsheet you already have, or type names in.
2
Tuesday: build next week
Copy your paper rota into the planner on the set-up call.
3
Wednesday: invite your team
Everyone gets a text with a link to the app.
4
Thursday: publish
Keep the paper copy on the wall for one more week if you like.
5
Pay day: the first export
Check the hours against the signing-in book once, then stop keeping the book.
Try it with next week's rota
30 days free, no card. Send us your staff list as a spreadsheet and we set up the first week with you on a 20-minute call (sample).