What Rotaline does
Five parts that work together: plan the rota, share it, clock in, remind and pay. Each row below is one part and how it has run for the last 90 days (sample).
Part of the service
90 days ago30 days agoToday
Uptime
Shifts, swaps and holiday requests on every phone.
99.97%
1 slow day, 1 planned maintenance
Shift reminders
A text and an email the evening before each shift.
99.92%
1 incident, 3 slow days
Timesheets and payroll export
Approved hours to your payroll file on pay day.
100%
1 planned maintenance
Full bar: working all day Short ochre bar: slow for part of the day Red stub: incident Hollow bar: planned maintenance
One bar per day, oldest on the left; phones show the last 30 days. Uptime leaves out planned maintenance, announced a week ahead (sample figures).
Rota planner
Build the week on one screen: people down the side, days across the top. Drag a shift, copy a day or copy last week.
- Hours and wage cost per person and per day while you plan
- Warnings for rest time, long weeks and holiday clashes
- Templates for the weeks that repeat
- Open shifts that staff can claim
Works on
Any browser on a laptop or tablet
Rotas ahead
Up to 12 weeks (sample)
Publish
One button; staff get the app notice, a text and an email
Who can edit
Owners and managers; staff only see their own shifts
Staff app
Every person sees their own shifts, offers a swap, asks for a day off and clocks in, from their own phone.
- Shifts for the next 12 weeks, also without a signal
- Swaps go to the manager for one-tap approval
- Holiday requests with the days left this year
- Available in 9 languages (sample)
Time clock
Clock in on a tablet by the staff door, or on a phone within 150 metres of the site. Times go straight onto the timesheet.
- A four-digit code per person on the shop tablet
- Optional photo at clock-in, kept for 30 days
- Breaks clocked or added by rule
- Late and missing clock-ins flagged to the manager
Reminders and pay day
Two quiet parts that save the most time: nobody forgets a shift, and nobody adds up hours by hand.
Shift reminders
When
18:00 the evening before, or two hours before an early start
How
App notice, text message and email
Texts included
200 a month per site, then $0.04 each (example prices)
Payroll export
Pay periods
Weekly, every two weeks, four-weekly or monthly
Files
Spreadsheet (CSV and XLSX) and the import files of common payroll packages (sample)
Includes
Hours, breaks, overtime, holiday and sick days per person
Try it with next week's rota
30 days free, no card. Send us your staff list as a spreadsheet and we set up the first week with you on a 20-minute call (sample).